WHAT DATA DO WE PROCESS?
We collect from you only those personal data that are necessary for us to enable you to use our web page and to present to you the services that the WEST UNIVERSITY OF TIMISOARA, as the organizer of the event, provides to the participants and to keep you up-to-date with our products, services and offers (direct marketing) to the extent that this is permitted by legal regulations or based on your consent.
We generally process the following personal data:
- First and last name;
- First name, first name, personal identification number of the parent / legal guardian (if you are under 18);
- Category / Gender;
- Date of birth
- Phone number;
- E-mail address;
- T-shirt size;
- Banking data: bank account no. and bank;
- Race number, race time and ranking position.
Each category of data will be collected for specific, explicit and legitimate purposes, will not be further processed in a manner incompatible with those purposes and will be processed for a period that does not exceed the time required to accomplish the purposes for which they are processed.
In order to ensure the transparency of the information in the processing of your personal data, we hereby communicate to you how we process your data, the purposes, and legal grounds (the legal basis) of the activities connected to processing your data.
FILLING IN THE REGISTRATION FORM
In order to register for the sports events organized by the West University of Timişoara you must fill in the registration form for the specific contest category you have chosen.
This personal data is required for us to validate and secure your enrollment in the chosen event. The grounds for the data processing are represented by the contractual relationship between the parties as set out in the Competition Rules. If you do not agree to the processing of your data, the WEST UNIVERSITY OF TIMIŞOARA, as the organizer of the sports event, will not be able to validate and ensure your registration in the desired event.
If you choose to pay online, your online payment data will not be available or stored by the WEST UNIVERSITY OF TIMIŞOARA, as organizer of the sports event, but only by the electronic payment service provider or by another entity licensed to provide data storage and card identification services, whose identity will be communicated to you before you enter the details of the card you are using for the online payment. The only payment data we will store are the date when the transaction was initiated and completed and the payment status.
Your personal data will be stored throughout the contractual relationship and for a period of 3 years after the date of the event, except for those data that will be stored for different lengths of time in accordance with the terms of this Policy.
In order to provide you with our services in a timely and complete manner, your personal data will be disclosed to our internal departments responsible for data processing r (marketing, accounting, IT, etc.).
Your data that we process when you fill in the registration form is not subject to a decision based exclusively on automatic processing, including profiling, and will not be transferred to a third country or an international organization.
EVENTS. THE MEDIA SECTION
In order to reach the goals for which the WEST UNIVERSITY OF TIMISOARA as an organiser of the sports event organises UVT Liberty Marathon and in order to be able to feature the organised events, the services we make available and the atmosphere of these events for you as thoroughly as possible, we publish the photos covering the events we organise on our site: libertymarathon.uvt.ro in the media section.
At the same time, the photos and videos of the events will be published on our Facebook page and Instagram account. The photos will be kept on the site and other accounts for 10 years.
In addition to it, the photos and videos of the event will be used in the event advertising as photos, posters, movies, interviews in a free and uncensored manner.
The photos and video / audio recordings are the exclusive property of the West University of Timisoara as a sports events organiser, as this has the right to use them in whatever manner it may choose to, whereas you, as a person concerned, may assert your rights referring to these as stipulated in the regulations and the present policy.
At the same time, in order for you to visualise the rankings in real time for the race you have participated in, we publish the section Ranking (Clasament), where we publish your surname and name, your race runner number, your time, your age category and your ranking.
The legal ground for processing these personal data categories lies in the legitimate interest of the West University of Timisoara, as an event organizer and in the fact, respectively, according to which it is only in this way that we can carry out our activity, keep you abreast of our doings and show you the result of our activity as, without this proof, we would find it impossible to feature a complete description of our events, which are so complex and different from one another.
The photos and videos which the West University of Timisoara as the sports event organiser processes are those taken by our carefully selected authorised photographers or by those with whom the West University of Timisoara has concluded service providing contracts.
At the same time, you can see your photos by using the platform Pic2Go.com. The West University of Timisoara, as a sports event organiser, has no control of the information published on this platform.
The West University of Timisoara, as sports event organizer, cannot guarantee the quality of the services provided by the platform Pic2Go.com and does not take any responsibility regarding the content and accuracy of the information published on this site. You are to log on to it and read its applicable policies as featured by the platform.
As a result of the contractual obligations which the West University of Timisoara as a sports event organizer has it shall reveal the photos and videos to the main event sponsor.
Considering the high amount of taken photos, if you should disagree to their publication on the site: libertymarathon.uvt.ro or on other social networks, or if the photos are already featured on the site and you do not want us to keep on featuring them, we kindly ask you to file a request at: firstname.lastname@example.org by which you demand that the photos should be deleted. To this effect, it is necessary that you should specifically indicate which photos you want to be deleted and our institution will operate the requested change as soon as possible.
NEWSLETTER – DIRECT MARKETING
Subscribing and unsubscribing to the newsletter of the West University of Timisoara, as sports event organiser, are free and at one’s discretion and are done according to your granted consent. The newsletter represents a periodic, exclusively electronic means of information (e-mail, SMS) regarding the events, special offers etc.
In order to ensure the marketing services we store your email, telephone, surname and name. These data will be used exclusively to keep you abreast of our activities. The legal ground of our processing of personal data lies in your granted consent until it is specifically revoked by you.
Your consent can be revoked at any time by an e-mail sent at: email@example.com or by your logging on to the “unsubscribe” link from the e-mail content you receive from us and will stop us from further processing your data. Your revoking the consent shall not affect the legal status of the processing before its revocation.
Your data shall not be leaked to any other operator or authorised agent and shall not be disclosed to any third country or international organisation.
The use of the cookie type mechanism represents an advantage for the site visitors, as this allows the site to remember some site browsing options such as the language in which the site is featured, the filter types that apply to the featuring of certain pages, the storage of the user name and of the password for a quick site browsing. If you fail to accept a cookie does not mean that the user will be denied a quick access to the site or of its quick contents reading.
By means of cookies the site owners can monitor and break down the users’ interest into certain areas or site applications, which allows them afterwards to improve the site browsing experience and to promote relevant content to the user, etc.
In addition to the personal data, our systems automatically gather anonymous information which help us understand better how the site is used and how to improve our services. These data include, but are not confined to these: the IP computer address with which you log on to the site, the operation system used, the browsing software used and the website browsing duration.
WEST UNIVERSITY OF TIMISOARA, as the sporting event organizer does not have access and cannot control the cookies set by other websites. You are to visit the websites and read all the applicable policies set out by these sites. The cookies set by Google Analytics are used statistically, and those set by Facebook are used statistically and for marketing purposes if you have granted your consent to this effect.
These cookies cannot be used to identify you.
Of course you can visit our webpage without cookies, too.
When you access a web page which contains plugins, your browser establishes a direct connection to the servers of those providers. The content of the plugins will be transmitted by the provider in question directly to your browser and will be included by it in the web page. By integrating the plugins, the provider is notified of the fact that your browser has called up our web page. This happens no matter if you have a profile on that social network of if you have just logged in.
In case you log in to a social network, it can assign your visit on our web page to your profile on the social network in question. If you interact with plugins, for example by using the “Like” button on Facebook or entering a comment, the corresponding information will be transmitted directly to the that provider and stored there.
Information regarding the purpose and the amount of data collection, the processing and the further use of the personal data by that provider, as well as your rights and your setting options for protecting your privacy can be found in that provider’s guidelines for data protection.
We use Google Analytics, a service of web analysis, offered by Google, Inc. („Google”) http://www.google.com/analytics/ in order to analyze the use of the web pages, the interaction with the pages and the navigation options of the site visitors, and we anonymize the analyzed features.
Google Analytics is not used in order to identify you.
Google Analytics uses the so-called “cookies”. The data obtained by means of cookies regarding your visit to this web page will be normally transmitted to a server belonging to Google in USA and stored there. By turning on IP address anonymization on this web page (“anonymized IP”), your IP address is shortened first by Google in the European Union’s member states or in other states that signed the Agreement on the European Economic Area (the so-called IP masking). In exceptional situations, the full IP address is transmitted to a server belonging to Google in USA and is shortened there before further processing. Google will use this information in the name of this website operator for the analysis of your use of this web page, with the purpose of producing reports on the activity of the web pages, and of offering additional services related to the use of the web pages and of the internet to www.maraton-cuj.ro. Google will not mix the IP address transmitted by your browser in Google Analytics with other data.
The security of your personal data
The security of your personal data is our highest priority. We assure you that any data processing is performed in conformity with the principles guaranteed by the Regulation, and in a manner which ensures adequate security of the personal data, including protection against unauthorized or illegal processing, and against data loss, destruction or accidental corruption, by taking appropriate technical or organisational measures, by applying suitable internal policies for data protection.
This site adopts all the security measures which are necessary for protecting our users’ personal data. From the moment of entering the personal data on our site, the information will be protected both offline and online. THE WEST UNIVERSITY OF TIMIȘOARA, as organizer of the sports event, uses security methods and technologies, as well as policies for the employees and work procedures for the protection of the personal data collected according to the applicable legal provisions.
Your rights as data subjects
Regulation (EU) 2016/679 ensures the protection of the natural persons’ fundamental rights and liberties, and, especially their right to the protection of personal data.
As regards your personal data, you are entitled to exercise the following rights:
– the right of access to your personal data: you can request to be informed with regard to the categories of personal data undergoing processing, the purpose of processing, the recipients to whom the data will be disclosed, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period; the existence of automated decision-making, including profiling;
– the right of rectification: in case there are errors connected to the data being processed, you have the possibility of requesting their correction and supplementing. The West University of Timișoara will communicate the rectification to each recipient whose data have been stored/ processed.
– the right to restriction of processing: you have to right to request the restriction of data processing in the following situations: if you contest the accuracy of the personal data, for a period of time which enables us to check the accuracy of the data; if the processing is unlawful and you are against the erasure of the personal data, requesting the restriction of their use instead; if the undersigned no longer needs the personal data for the purpose of processing, but you require them for the establishment, exercise or defence of legal claims; if you have objected to processing during the verification whether the legitimate rights of the controller override yours.
– the right to erasure: you can request the erasure of the processed data, if the data are no longer necessary for achieving the purposes for which they were collected or processed, if you have withdrawn the consent and there is no other legal ground for the processing; if you object to the processing and there are no overriding legitimate grounds for the processing; the personal data have been unlawfully processed; the personal data have to be erased for compliance with a legal obligation; the personal data have been collected in relation to the offer of information society services.
– the right to data portability: you can request the transfer of your personal data to another controller, if the processing is based on your consent and the processing is carried out by automated means.
– the right to object: you have the right to object, at any time, to the processing of your personal data for direct marketing purposes, including creating profiles. In this case, the data will be erased.
– the right to object to automated individual decision-making, including profiling.
For exercising these rights, the data subject can transmit a written application to the event organizers, in their capacity as controller, to our head office or to the e-mail address firstname.lastname@example.org
In case you consider that your rights have been infringed, you may forward a complaint to the National Supervisory Authority for Personal Data Processing.
This Policy is supplemented by the Contest Regulation that you can access on our site, in the section Races Info. Any change in the terms of the present policy will be communicated to the users by e-mail, so that they can be permanently informed with regard to the data that we store, how we use them, and under what circumstances, if any, we disclose them. The users may or may not agree to the use of the data for other purposes. We will use the information in accordance with the policy under which it was collected.
The information offered here is restricted to our web page and is not valid for the web pages of the third-party operators, which can be accessed by means of this web page. We have no influence on the data processing performed by these third-party operators and we assume no responsibility or liability in connection to these web pages.