Starting from 25 May 2018, Regulation 2016/679 / EU on the protection of individuals with regard to personal data processing and the free movement of such data (referred to as “the Regulation”) will be applied by all EU Member States. This Regulation seeks to create a unitary and uniform legislative framework within the European Union, which no longer requires national implementation measures.
It is responsible for operating the libertymarathon.uvt.ro web site and has the status of Operator within the meaning of the West University of Timişoara Regulation, situated on Vasile Pârvan Boulevard, Nr.4, Timişoara, Timiş.
In order to comply with our obligations deriving from the Regulation, and given that your data protection is a major and constant concern for us, we have developed this document, which establishes the categories of personal data we collect, the purpose and the basis of their processing, the duration of processing, where we keep and to whom we transmit these data, as well as the rights you have as the person concerned, specifically implemented to ensure the protection of your fundamental rights and freedoms, especially the right to personal data protection.
In accordance with the provisions of Regulation 2016/679 / EU on the protection of individuals with regard to the processing of personal data and on the free movement of such data, the West University of Timisoara has the obligation to administer safely and for only the purposes below specified, the personal information you provide about yourself.
WHO ARE WE?
Sport teaches us how to overcome our limits, and sport principles can be applied in everyday life. With a strong mentality, shaped by sport, we can enhance success in any aspect of life.
A marathon teaches us how to cross barriers, how to overcome obstacles, the development of these skills can be adopted by anyone and then applied to any field of activity.
Liberty Marathon is an open sports event. A symbol of the idea of freedom and thought, LIBERTY MARATHON takes forward the idea of ”Liberty” of the first free city in Romania, Timisoara.
It consists of going through the route set for each event. Participants in the event are required to comply with the terms and conditions of the Official Regulation
WHAT DATA DO WE PROCESS?
We collect from you only the personal data that are necessary for us to enable you to use our web page and to inform you on the services that the WEST UNIVERSITY OF TIMISOARA, as organizer of the event, offers the participants and to keep you up-to-date with our products, services and offers (direct marketing) to the extent permitted by legal regulations or on your consent.
We generally process the following personal data:
- Name and surname
- Name and surname, the personal numeric code of the parent / legal guardian (if you are under 18);
- Category / Gender
- Date of birth
- Telephone number
- T-shirt size
- Banking information: account number and bank
- Race number race time and place in the results.
Each category of data will be collected for specified, explicit and legitimate purposes and will not be further processed in a manner incompatible with those purposes and will be for a period that does not exceed the time required to accomplish the purposes for which they are processed.
In order to ensure the transparency of the information in the processing of your personal data, we hereby communicate to you how we process your data, purposes, and legal basis (legal provisions) of the activities through which we process your data.
HOW TO FILL IN THE REGISTRATION FORM
In order to register for the sport events organized by the West University of TIMIŞOARA you must fill in the registration form specific to the selected contest category.
We need the personal data in order to be able to validate and ensure your enrollment at the selected event. The basis of processing is the contractual relationship between the parties as set out in the Competition Regulation. If you do not agree with your data processing, the WEST UNIVERSITY OF TIMIŞOARA, as organizer of the sports event, will not be able to validate and ensure your registration at the desired event.
If you choose to pay online, your online payment data will not be accesible or stored by the WEST UNIVERSITY OF TIMIŞOARA as organizer of the sports event but only by the electronic payment service provider or by another entity licensed to provide card identification data, whose identity you will be informed about, before you actually enter the details of the card you use for online payment. The only payment data that we will store are those related to the initiation and completion date of the transaction as well as the payment status.
Your personal data will be stored throughout the contractual relationship and for a period of 3 years from the date of the event, except for those data that will be kept for different periods in accordance with the terms of this Policy.
In order to be able to offer you our prompt and complete services, your personal data will be transmitted to our internal departments with data processing attributions (marketing, accounting, IT, etc.).
Your personal data processed while filling in the registration form is not subject to a decision based exclusively on automatic processing, including the creation of profiles, and shall not be subject of a transfer to a third country or international organization.
EVENTS. MEDIA SECTION.
In order to reach the purpose for which the THE WEST UNIVERSITY OF TIMIŞOARA, as event organizer, organizes UVT Liberty Marathon and to provide a thorough presentation of the events, the services we make available as well as the atmosphere created during these events, our website libertymarathon.uvt.ro contains pictures taken during the events in the media section.
Also, the pictures and the videos made during the organization of the events will be published on the event page, our Facebook page and on Instagram.The photographs will be stored on the website and the other accounts for 10 years.
Also, the pictures and videos made during the event will be used for purposes of promoting the event, as pictures, posters, movies, interviews, for free and in an uncensored manner.
The pictures and the audio/video recordings are owned exclusively by THE WEST UNIVERSITY OF TIMIŞOARA, as event organizer, which has the right to use them in any manner; you as the person concerned are entitled to exercise your rights according to the General Regulation and the present Policy.
Also, in order to be able to monitor and visualize the results of the race in which you participated in real time, we display your name and surname, race number, your race time, age group and place in the overall results on our website in the Results section.
The grounds for processing this personal data is the legitimate interest of THE WEST UNIVERSITY OF TIMIŞOARA ,the event organizer, as the only way which allows us to operate and provide information regarding our activities and present their results. Without this proof it is impossible for us to provide a full description of our events, due to their complexity and diversity.
The pictures and the videos which THE WEST UNIVERSITY OF TIMIŞOARA as event organizer, processes are taken by our authorized carefully selected photographers, or by photographers who are in a contractual relation with THE WEST UNIVERSITY OF TIMIŞOARA.
Also, your pictures will also be available via the Pic2Go.com platform. THE WEST UNIVERSITY OF TIMIŞOARA as the event organizer has no control over the information published on this platform. THE WEST UNIVERSITY OF TIMIŞOARA as the event organizer does not guarantee the quality of the services offered by the Pic2Go platform and takes no responsibility for the content and accuracy of the information published on it. You have the obligation to access and read the applicable Policies which are available on the platform.
In accordance with its contractual relations, THE WEST UNIVERSITY OF TIMIŞOARA as the event organizer, will supply pictures and videos to the Main Sponsor of the events.
Taking into consideration the large number of photos taken, if you do not agree to have your photos published on the website libertymarathon.uvt.ro or on the social media networks or if pictures are currently displayed on the website or social media networks and you refuse to have them public anymore, please let us know via a request sent to the following e-mail: email@example.com indicating the pictures you want deleted and we will promptly respond to your request.
NEWSLETTER – DIRECT MARKETING
Subscribing and unsubscribing from THE WEST UNIVERSITY OF TIMIŞOARA, as event organizer, newsletter is free of charge and voluntary, and is done exclusively based on your consent. The newsletter is a means for periodic, exclusively electronic (e-mail, SMS) information regarding events, promotions, etc.
In order to provide the marketing services, we collect your e-mail, telephone number, surname, name. These data will be used exclusively to keep you updated about our events. The basis for processing the personal data represents your consent, the duration of the processing being the whole duration of your consent.
The consent may be withdrawn at any time via an e-mail sent at the e-mail firstname.lastname@example.org or by accessing the unsubscribe link in the e-mail received from us and will therefore stop the processing. Withdrawal of the consent will not affect the legality of prior previous processing.
Your personal data will not be transferred to any other operator or empowered entity and will not be supplied to a third country or international organization.
The use of the cookie mechanism is advanatgeous to the visitors as it permits the memorizing of a surfing option on a site, such as the language of the site, the types of filters applied when displaying certain pages, the name of the user and that of the password. Not accepting a cookie does not mean that the user will be denied access to surf the site or to the reading of its pages
With the help of cookies the owners of the sites can monitor and partition the user’s interest towards certain zones and applications of the site and this will lead to to improving the surfing experience and the introduction of content relevant to the user.
In addition to personal data, our systems automatically collect bits of anonymous information which can help us to better understand how the site is used and how we can improve our services. These data include, for example, the IP address of the computer used for accessing the sites, the operating system used, the software used for surfing the site as well as the time spent.
WEST UNIVERSITY OF TIMIȘOARA, as the orgnanizer of the sporting event, does not have access to, or control the cookies set by other sites. Participants must access and read the policies these sites have. Cookies set by Google Analytics are used for statistical purposes wholșe those set by Facebook are used for both statistical and marketing purposes, if you give your consent in this respect.
These cookies cannot be used for your identification.
Undoubtedly, you can access our webpage without cookies.
In case you do no want your computer to be recognizable, you can prevent the storgae of cookies on your hard disk by de-activating the the storage of cookies in your broweser’s settings. If you do not want to get information collected via cookies, most browsers have a procedure which enables you to accept or reject the function of cookies. However, please bear in mind that cookies might be necessary for enabling us to ensure certain facilities of our online services.
This site provides links to other sites (e.g. Instagram, Facebook etc.). WEST UNIVERSITY OF TIMIȘOARA, as the organizer of the sporting event, is not responsible for the confidentiality policy of these sites. We recommend the prior reading of the legal terms and any other information regarding cthe collection and processing of personal data.
When accessing a web page which contains plugins, your browser establishes a direct connection with the servers of the respective servers of the provider. The contents of the plugins Conținutul pluginurilor will be directly transmitted to your browser and it will be integrated by your server in this web page. By integrating these plugins, the respective provider gets the information that your browser has accessed our web page. This happens whether you have a profile on the respective social network or you just logged in.
In case you are logged in, the respective social network can track this visit of our web page to your profile on the respective social network. If you interact with plugins, for example by clicking ‘like’ on Facebook, or you make a comment, the corresponding information will be automatically transmitted to the respective provider and stored there.
Information on the scope and quantity of the personal data collected, their processing and ulterior usage through a provider, as well as your rights and possible settings you can make to protect your privacy can be found in the instructions referring to data protection given by the respective provider.
We use Google Analytics, a web analysis service offered by Google Inc. („Google”) http://www.google.com/analytics/ for analysing how the pages are used, interaction with the pages and the surfing options of the visitors of the site and we make the characteristics analysed anonymous.
The Google Analytics service is not used for your identification
Google Analytics uses the so-called “cookies”. Information obtained through cookies regarding how you use our web page will normally be transmitted to a server belonging to Google in the USA and stored there. By the anonymizing IP activated on our web page, („IP anonimizat”), your IP address is shortened first by Google in within member statea of the European Union or any other states which have signed the Common European Economic Space Treaty (the so-called IP masking). Only in exceptional cases, the entire IP address is transmittedto a server belonging to Google in the USA and is shortened there for further processing. Google will use the information in the name of the operator of the page for analysing your the use of the page in view of producing reports regarding the use of web pages as well as suplimentary services provided on to the use of the web pages and of the internet related to http://libertymarathon.uvt.ro/. Google will not combine your IP address sent by your browser with other addresses within Google Analytics.
The security of your personal data
The security of your personal data is a priority for us. We assure you that any data processing is made by observing the principles guaranteed in the Regulation and dealt with in a manner that ensures appropriate security of personal data, including protection against unauthorised and illegal use, against loss or accidental destruction by taking appropriate technical and organisational measures, by implementing appropriate internal policies for data protection.
This site adopts all the necessary measures for the protection of our users’ personal data. The moment you upload your personal data on our site, the information will be protected both online and offline. WEST UNIVERSITY OF TIMIȘOARA, as the organizer of this sporting event, uses security methods and technologies like the ones used within the policy in case of its employees in order to protect their personal data, according to the law.
Your rights as a data subject
Regulation 679/2016 ensures the protection of the fundamental rights and freedoms of individuals, and in particular their right to the protection of personal data.
In what concerns your personal data, you can claim the following rights:
– the right to access your data: you may request to be notified of the categories of personal data being processed, the purpose for which they are processed, the recipients to whom they have been or will be disclosed, the envisaged period for which the data will be stored or, if this is not possible, the criteria used to determine that period; the existence of an automated decision-making process, including profiling;
– the right to request data rectification: if there are inaccuracies in the data being processed, you may request that they be corrected or completed. The West University of Timisoara will communicate the rectification of the data to each recipient from whom data were retrieved / processed.
– the right to request restrictions of data processing: You have the right to request restrictions of data processing in the following situations: if you contest the accuracy of the personal data, for a period enabling us to verify the accuracy of the personal data; if the processing is unlawful, and you oppose the deletion of your personal data, requesting instead the restriction of their use; if the controller no longer needs the personal data for the purposes of the processing, but you require them for the establishment, exercise or defence of legal claims; if you have objected to the processing pending the verification whether the legitimate grounds of the controller override those of the data subject
– the right to request data erasure: You may request the erasure of the processed data if the data are no longer necessary for the purposes for which they were collected or processed, if you have withdrawn your consent and there is no other legal ground for the processing; if you object to the data processing and there are no legitimate grounds for processing; the personal data has been unlawfully processed; personal data must be erased to comply with a legal obligation; personal data have been collected in relation to the offer of information society services.
– the right to request data transfer (data portability): You may request the transfer of your data to another operator if the processing is based on your consent and the processing is automatic.
– the right to object to data processing: You have the right to object to the processing of your data for direct marketing purposes, including the creation of profiles, in which case your data will be deleted.
– the right to object to automated decisions based solely on automatic processing, including profiling.
All these rights can be claimed by means of a simple request addressed to the organizers of the event, as data controllers, at our headquarters or at the email address email@example.com
If you believe that your rights have been violated, you may complain to the National Supervisory Authority for Personal Data Processing.
This Policy is complemented by the Rules of Contest, which you can access in our Race Info section. Any change to the terms of this policy will be communicated to users by email to keep them permanently informed of the information we collect, how we use it, and under what circumstances, if any, we make it public. Users may or may not agree to the use of information for other purposes. We will use the information in accordance with the policy under which the information was collected.
The present information is limited to our web site and is not valid for third-party web sites that can be accessed through this web site. We have no influence on data processing by these third-party operators, and we do not accept any liability or responsibility in relation to these webpages.
WEST UNIVERSITY OF TIMIŞOARA
Phone: 0256 / 592.272